The Treasurer's duties include, but are not limited to:

● Prepare an annual budget and present to the Board of DIrectors at the beginning of each season.

● Liaise with Accounting firm to prepare annual Financial Statements and present at the Club AGM.

● Manage the bookkeeper.

● Keep an accurate historical record of transactions in Quickbooks covering income such as membership
payments through RAMP, fundraising income, sponsorship income, and payments to employees, third
parties, and CKC/CKO affiliates.
○ Manage Chart of Accounts to ensure all transactions are itemized appropriately
○ Liaise with the bookkeeper to ensure:
■ Run reports on program registration through RAMP to reconcile daily Credit Card
deposits and e-transfers in Quickbooks
■ Ensure digital image of all invoices and receipts are uploaded to Quickbooks and
attached the the applicable transaction to be retained in file digitally.
■ Reconcile all transactions in a timely manner to ensure all reporting options are
up-to-date

● Maintain the club’s bank records.
○ Accept e-transfers for membership payments
○ Reconcile income from RAMP
○ Pay utility bills (auto withdrawal)
○ Prepare payments for CKO/CKC participation/regattas
○ Liaise with bookkeeper to ensure:
■ Reconcile transaction fees paid out to Global Payments on the first of each month
○ Reimburse member expenses in a timely manner and ensure an effective reimbursement
program is in place
○ Prepare funds for capital expenditures
○ Liaise with account representative at bank to ensure the Club accounts provide the best
possible services for the lowest fee
○ Liaise with the account representative at the bank to apply for Club Credit Cards.

● Manage all payroll functions.
○ Ensure all employees complete applicable forms including Employee Information, TD1 Tax
Form, Direct Deposit Form

○ Liaise with bookkeeper to ensure:
■ Accurately input all Employee information into Quickbooks and set up bi-weekly pay
structure
■ Receive timesheets from Boat House Manager electronically and import into Quickbooks
to ensure historical records are maintained for hours worked
■ Process payroll bi-weekly by direct deposit
■ Ensure all government guidelines are followed with respect to Statutory Holiday Pay and
Vacation Pay (as necessary).
○ Process and send T4 slips in a timely manner
○ Report and make payments to WSIB
○ Complete and submit ROE to Service Canada for each employee at the end of his/her summer
work period
○ Send monthly bank statements to bookkeeper

● Manage Club Insurance Policies.
○ Complete all necessary forms and submit to A. Gallagher as requested
○ Make premium payments in a timely manner to ensure all coverages are in place
○ Have full knowledge of the current Club Insurance policies and make recommendations to the Board of Directors as necessary regarding coverage updates

● Prepare a monthly Treasurer Report to be presented at the monthly Board Meeting.
○ YTD P&L Statement to Budget
○ Current Balance Sheet
○ A presentation of current trends, missing targets, or other financial updates

● Monitor the RAMP registration system and follow-up on non-payment of program fees. Liaise with CPC
Registrar as necessary to ensure registration accounts are up-to-date and outstanding accounts have
follow-up.

● Add program fees to member accounts during the season, as necessary, and follow-up on payment options.

Please send resume and cover letter to collingwoodpaddletreasurer@gmail.com

We look forward to hearing from you. Don't hesitate to reach out with questions and/or to arrange a call or meeting to discuss the role. 

Volunteers can assist with a variety of activities and programs including:  

• Special events and Entertainment
• Community Bus Outings  
• Friendly visits
• Small Group Programs (cards, reading, knitting)
• Special Interest Presentations
• In home Wellness appointment portering
• On call Palliative Visits 

*Currently looking for one volunteer to help digitize our song books (Nov 17, 2025)

Research historical information, provide tours, assist clients with research and input data

Provide general administrative support, reception coverage and help with office cleaning.

• Receive, direct and relay telephone messages, fax messages and email
• Greet and direct the general public to the appropriate staff member
• Receive, open and distribute mail to appropriate staff member
• Operate standard office equipment such as the photocopier and printer
• Book room appointments
• Tasks to help keep the office tidy
• Small projects as assigned

Donor Stewardship Volunteers report to the Fundraising Administrator and foster positive relationships with donors by thanking them (by telephone, email, letter or greeting card) for their in-kind support of GTHS programs and services. These volunteers are invited to collaborate on ideas that will enhance the relationship donors have with the GTHS, to inspire giving.

This is a hybrid volunteer position. Depending on tasks undertaken, volunteers will be home-based and utilize their own computer or tablet, telephone and internet (with occasional onsite activities), or may assist with written communications before, during or after a scheduled shift at the Animal Centre (time and space permitting) and continue any remaining tasks at home.

ROLES AND RESPONSIBILITIES

• Acquiring a solid knowledge of the GTHS
• Independent conversations with donor contacts via email and / or telephone
• ‘Thank you’ card writing*
• Occasional assistance with mailings, for example:
  • Placing correspondence in envelopes
  • Adding address labels to envelopes
  • Adding stamps to envelopes
• Collaborating with the Fundraising Administrator on ideas to improve communications with donors

• assist with client based activities such as arts and crafts, meal times
• assist with special events and programs
• Café assistance serving food, clearing tables etc.
• physical maintenance of the residence and landscape

Frontline Roles:

• Day, afternoon, evening shifts
• Tasks: Helping with dishes, filling up the coffee station, general cleaning, making kits, preparing bed and take down

Bingo Roles:

• Representing Busby at Delta Bingo
• Cleaning tables and screens
• Serving food

Student help:

• With guardian assistance that has been certified, students can help by making sandwiches.